1: Have a Purpose
Most people begin planning their meetings by creating an agenda; this is a serious mistake. The first step should always be defining the purpose of the meeting. Everything else follows the purpose.
Ask yourself:
Why are we meeting?
What do we need to accomplish?
What are the meeting’s goals and objectives?
What are the meeting deliverables?
What will be different for us as a result of our meeting?
Is your meeting really necessary?
Once you have clearly identified the purpose and goals of the meeting, the next question you must ask yourself is:
Do we really need a meeting?
The biggest contributor to wasted meeting time is holding meetings that aren’t needed. Is a meeting the best way to accomplish this goal? Would an email or a quick group chat suffice?
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